After School Club - Reception to Year 2

Cancellation Policy

GILDREDGE HOUSE FRIDAY AFTER SCHOOL CLUB – BOOKING POLICY By booking, the parent/carer confirms appropriate authority and accepts this policy. BOOKING Full payment confirms the named child’s place. HEALTH AND ADDITIONAL NEEDS Parents/carers must disclose any medical condition, allergy, injury, medication, disability, additional need or behavioural consideration relevant to safe participation, supervision or emergency treatment. Information must be accurate and updated if anything changes. We may contact you to discuss adjustments, support or a care plan. Coaches cannot administer medication unless agreed in writing beforehand. Information is handled under our Privacy Policy. FITNESS AND ATTENDANCE Parents/carers must ensure their child is fit to participate. Children must not attend if unwell, infectious or injured where participation may be unsafe. Please report absences. Sessions are indoors at Gildredge House School on Fridays, 3.05–4.05pm. Children need sports clothing, trainers and a labelled drink. COLLECTION – IMPORTANT Children must be collected promptly at 4.05pm from the collection point by an authorised adult. You must remain contactable and tell us beforehand if someone different will collect. If delayed, contact Love All immediately. Coaches cannot provide childcare beyond 4.05pm. Repeated or significant lateness may result in the place being withdrawn. If a child remains uncollected and contacts cannot be reached, we will follow safeguarding procedures and may contact the school or appropriate authorities. BEHAVIOUR AND SAFETY Children must follow coaches’ instructions and behave safely. Unsafe or persistently disruptive behaviour may require prompt collection or withdrawal of the place. FIRST AID Appropriate first aid may be given. We may contact emergency services and will try to notify the parent/carer or emergency contact promptly. FORCE MAJEURE We are not responsible for delay, cancellation or failure caused by circumstances beyond our reasonable control, including venue closure, fire, flood, utility failure, serious illness or government restrictions. We will notify families and make reasonable efforts to rearrange sessions. Statutory rights are unaffected. By booking, you confirm the information is accurate; relevant conditions and needs have been disclosed; the child is fit to participate; you consent to appropriate first aid and emergency action; and you accept prompt collection at 4.05pm.

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